Date-wise in. Party-wise out.
A bank statement is the bank's view of an account: what happened, in the order it happened. An audit asks a different question. Who did the money actually move between, and how much, across the whole period? Greenote answers that one for every statement, without being asked.
What it looks like
One row per counterparty. Their transaction count, what went out, what came in, and where they net out over the period.
Party Ledger · April 2026
| Party | Debit | Credit | Net |
|---|---|---|---|
| Acme Pvt Ltd4 txns | - | 4,80,000 | +4,80,000 |
| Office Rent4 txns | 1,40,000 | - | -1,40,000 |
| AWS India4 txns | 33,040 | - | -33,040 |
| Sharma & Co7 txns | 62,500 | 18,000 | -44,500 |
| (party not identified)2 txns | 9,120 | - | -9,120 |
The last row is deliberate. Anything the engine could not attribute confidently stays on the sheet as its own line and counts toward the totals, rather than being pushed onto whichever party it most resembled.
Why an audit opens here
Reading a statement top to bottom tells you what happened on the 14th of June. Reading it party-wise tells you the shape of the year in one screen, and the shape is where the questions are.
- 1
Concentration. One party accounting for most of the turnover is a different business, and a different risk, from forty parties sharing it evenly.
- 2
Round-tripping. Money paid to a party and a near-equal amount arriving back within days is a pattern worth asking about. It is invisible in date order and obvious in party order.
- 3
Repetition that should have been a master. The same counterparty appearing dozens of times usually means a ledger that should exist in Tally and does not.
- 4
Whatever could not be named. A large unattributable share is a finding in itself, and one you want before you sign rather than after.
The hard part is the narration
Reading amounts and dates out of a statement is the easy half. The half that takes your time is working out who a transaction was actually with, because the bank does not tell you. It hands you the counterparty buried inside transport noise:
NEFT-N12345678-ACME TRADERS PVT LTD-HDFC0000123Greenote strips the channel marker, the reference, the IFSC and whatever else the bank appended, keeps the name, and folds every transaction carrying that party into one line. Where the same party appears under slightly different spellings across the period, those are treated as one.
This is also what makes the Tally side work. A party the tool can name is a party it can bind to a ledger that already exists in your company, instead of dropping everything into Suspense.
And nineteen more sheets alongside it
The party view is the one an audit opens first, but it arrives inside a workbook that has already done the rest of the classification.
More on what each sheet carries, and which file types work, on the bank statement to Excel page.
A report about your client, built where your client's data already is
This report names every party your client dealt with and what moved between them. It is not a document to produce by uploading the statement to a website. Greenote builds it on your PC, so the analysis never leaves your office and your firm stays the data fiduciary for it.
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Party-wise ledgers: common questions
- What is a party-wise ledger from a bank statement?
- It is the statement rearranged around the counterparty instead of the date. Rather than a chronological list of transactions, every row is one party, with their transaction count, total debits, total credits and net position across the whole period. The statement is the bank's view of the account; this is the auditor's view of the same data.
- How does Greenote work out who the party is?
- It reads the narration. A bank line arrives wrapped in transport noise like reference numbers, IFSC codes and channel markers, and the counterparty is buried inside it. Greenote strips the noise, extracts the name, and rolls every transaction for that party into one line. Where the same party appears under slightly different spellings, those are folded together.
- What happens to transactions it cannot attribute?
- They go into an explicit unidentified bucket that stays visible on the sheet and counts toward the totals. Nothing is force-fitted to its nearest lookalike, and nothing is hidden to make the numbers look tidier. A large unattributable share is itself worth knowing about, so it is shown rather than quietly absorbed.
- Do I need Tally to get this report?
- No. The report is an Excel workbook and it is produced from the statement itself. Posting vouchers into Tally is a separate step you do not have to take. Plenty of people use Greenote only for the report.
- Is the statement uploaded anywhere to build the report?
- No. Greenote is Windows desktop software and the whole thing is produced on your own machine. The statement is not sent to Greenote servers or any third party, which is what lets your firm remain the data fiduciary for client data under the DPDP Act.
- How many sheets are in the workbook?
- Twenty. The party-wise ledger is one of them, alongside a category summary, the full transaction ledger, daily and monthly balances, and separated sheets for cash movement, own transfers, loan EMIs, investment, income and reversals.